september2008meetingminutes

Secretary Report – no meeting minutes from August meeting to review. Stephanie Pauley absent due to work. Paula Eyerman filled in to take minutes.

Presidents Report: Tina Melvin absent – Allyson Walters conducted meeting.

• • Passed around attendance sheet – 21 attendees

  • Board and Parent introductions

  • Allyson thanked all for help during the Ice Cream Social

  • We will be voting on the Bylaw Amendments next meeting.

501c3 status will still take about 7-9 more months until completion

• • Fall Skating Party (at Big Walnut Skate Club) – tentative date set for Thursday, October 23, 2008. Will ask Tina Melvin to make contact to confirm the date.

  • Fall Fundraiser pick up 10/21 (same as October Market Day) –reminder to send no money with children to school.

Vice President Report – Allyson Walters

• • Family Fun Night – animal land, blow-ups, entry fee. Motioned and approved that each student selling 4 items from fundraiser will get free entry ticket. Date for Family Fun Night needs confirmed, Allyson contacting John Frys office to get available dates.

  • Discount Cards are available – Paula Eyerman will contact Christine Evans to get them purchased (200 to start at $5 our cost and $10 sale price). We will sell at conference nights, bookfair; Paula will put a note in the newsletter that they are available for sale. If any members would like them to sell they need to purchase them upfront.

  • School Store was brought up and asked for volunteers weekly or monthly to sell items. PTO needs to do an inventory. No one stepped forward at this time to volunteer.

  • New ideas for this year were requested. The following were suggested:

  • Personalized Books – Debbie Collett has a contact that can produce those and turn around quickly – getting information for PTO. PTO would like to use these at Secret Santa event if possible.

  • Candles – ½ price and shipping were suggested

  • Formal Evening Dinner as a fundraiser – catering, subsidized, maybe use JVS Culinary students, and use Pacer Pals or such group for group babysitting. Gives parents a chance to know all other parents in Conger community.

  • Restaurant nights – Max & Ermas, Hoggys, Marcos all have offered similar nights in the past and we could do this monthly or just once.

Treasurer – Matt Williams

• • Matt reviewed the Income/Expense Sheet for August FY09 Expenses to date are $393.18 and an available balance of $5,717.28.

  • FY2008 Profit Report reports (974.21).

  • Matt has the Bank Statements available at each meeting for necessary/requested reviews.

Volunteer Coordinators – Margie Watts and Darlene Pokorny

Need food for Teachers during Conference Nights

• • BookFair is 10/27 – 11/7. Mrs. Billow will need volunteers and also will need volunteers for set-up – would like to set up October 24 (no school that day).

  • Skating Party – need volunteers to work door and collect tickets

  • Family Fun Night (setup and food)

Principal Announcements – Jerry Stewart

• • Mr. Stewart reported that PTO had passed a motion last Spring to support PTO with $2,000 for the PBS t-shirts, but PBS still needs more funds – PTO motioned and approved to support with an additional $350 to help with t-shirts, but cannot do more than that until we see what fundraisers bring in.

Conger now has 394 students

Adding new kindergarten class, new aide for first grade

• • Jerry asked about new indoor recess sets for new classes – however parents agreed that they could supply extras from home, personal donations etc.

  • Thursday, October 30 has been set for the Parade of Book Characters. Students will dress as Book Characters and parade through school or on playground. Parade at 2 pm and classroom parties will follow. Please no parents in rooms before 1:45pm

  • Report Cards will be sent home 10/31

  • State Report card is Effective – only falling 2% below Excellent rating. New data has been received to help move in a new direction.

  • Met Adequate Standard rating.

  • Facilities Committee has asked for input with a survey for strategic planning. Jerry distributed those to parents – asked for return this week.

  • Specifically thanked Gail Woller for her work in the Campbells Label Program last year – raised 4,755points which was spent on playground balls, soccer balls, basketballs and new label bin.

  • Jerry reminded PTO of form needed for reserving meeting spaces.

  • New staff members (with the exception of 2 who were unable to attend at this time) were introduced.

Box Tops/Labels – Megan Hill and Darlene Pokorny

Recruited new PTO member to assist. – Megan Robine

• • Contest ending 9/26 – reminder going out this week. We are already ½ way over our goal.

Market Day – Nick Eyerman and Megan Hill

• • Nick explained Market Day and asked for more volunteers for pick-up night.

Staff Report

Nothing new requested

Secret Santa Chair – Paula Eyerman

• • Paula briefly explained what Secret Santa was. Date has been set for Saturday December 6, 2008.

  • Volunteers are needed in every area – distributed a sheet clarifying roles and will have more next meeting on vendors we can ask for Raffle prizes.

  • Inventory on shopping area completed – purchases will be limited this year due to funds and supply on hand. Still need to inventory crafts. Several people volunteered services/assistance.

  • Minutes respectfully submitted by Paula D. Eyerman, September 9, 2008